Working with the Interface

There are essentially two different views that you use to interface with General Ledger Manager: the List View and the Detail View.

The List View

When you select a module in General Ledger Manager to work in, the initial view that you see is the List View, which contains a list of all of the items in the module. For example, when you click Account Maps in Setup, you will see a list of all of the account maps that have been created in General Ledger Manager.

Note: Create Master Trial Balance is the only module that does not have a List View.

Sorting the List View

The items in List Views are always sorted by default based on a specific column. The column on which a list view is sorted appears highlighted in gray, and an up or down arrow is displayed in the column heading that indicates the direction of the sort as either ascending or descending. Typically, lists that have a year column, such as Most Recent Year, are sorted in descending order by year by default. You can click in the column heading of the column on which the list is sorted to toggle the items in the list between descending and ascending order. For example, the Charts of Accounts List View in Setup defaults to displaying its charts in descending order by Most Recent Year Available. To change the direction to ascending order, click once on the Most Recent Year Available column heading. Click again on this column heading to change it back to descending order.

Some List Views such as Reporting Units enable you to sort their lists based on another column such as Name. To do so, just click the Name column heading once for ascending alphanumeric order and then again for descending alphanumeric order.

Grouping the List View

The List Views in Charts of Accounts, Account Maps, and Reporting Unit Rollups have a Group By field that enables you to group the items in their lists by year or by name. In the Group By field, you may:

• Select Year to group the items in the list by their associated year. By default, the years are displayed in descending order. To sort the years in ascending order, click once in the appropriate year column heading.
• Select Name to group the items in the list by name. By default, the names are displayed in ascending alphanumeric order. To sort the names in descending alphanumeric order, click the Name column heading.
• Select None to leave a grouped view and return to the default sort, which lists each item in descending order by year.

Using the Grid in the List View

The items in the List Views are organized in a grid format that enables you to perform operations on one of them individually, on several of them at a time, or on all of them all at once. Below are some ways in which you can use the grid.

• Select one or more items in the list by clicking the check box next to each item. When you do this, the function buttons at the top of the grid that you can use on the selected items become active. You can only perform the edit and download operations on a single item. For example, you can only edit one account map at a time.
• Select all of the items in the list at once by clicking the topmost check box in the left column of the grid. When you do this, the function buttons at the top of the grid that you can use on all of the items become active. For example, typically you can delete all of the items in the list. In Import Trial Balances, you can import all of the files in the list. In the Review Master Trial Balances module, you can update ONESOURCE Income Tax with all of the master trial balances, and you can export all of them to Excel, or you can delete all of them.

The Detail View

When you click the name of an item in the List View, or click create or add to add an item, a Detail View appears that either reveals the item's data or enables you to enter the required details to add or create an item.